DRAFT – These minutes are not official until approved at the next regular City Council meeting.

City of Bigfork

Special Meeting and Public Hearing June 29th, 2004

Except for Motions made by the Council this is not a verbatim record of every statement made during the Council meeting. Discussions have been paraphrased to give general direction and understanding.

Members Present: Mayor Lonnie Kacon, Bob Zimmer, Amy Tendrup (Steve Grover arrived at 8:06 p.m.) Absent: Jean Lexvold Also Present: Julie Kennedy – SEH, Inc., Mark Maki

The purpose of the special meeting and public hearing was to discuss the Cedar Street water project.

Mayor Kacon called the special meeting to order at 7:00 p.m.

Julie Kennedy presented a drawing of the Cedar Street water project. The new watermain will tie into the existing waterline on Division Ave. It will run west along the north side of Cedar Street to a point parallel to the new manhole near the westernmost city-owned lot. The line will provide four services at this time, with the ability to add services for any future development on the Lovdahl property or beyond. The cost of this project is estimated at $35,000 and would be paid for 30% by the City and 70% by the benefiting property owners. Kennedy briefly discussed financing of the project. She, Dick Grabko from SEH, and Storlie had met with Jef Fisher to discuss this. The First State Bank of Bigfork is looking at doing a low-interest, tax-free loan for the City for the Cedar Street water and sewer projects. The law firm of Fryberger, Buchanan, Smith & Frederick has prepared a resolution providing for the issuance, sale and delivery of a general obligation bond for the projects. There will be no prepayment penalties on this bond. This means that large payments can be made at the time assessments are collected and/or the city-owned lots are sold. Storlie reported that she had gotten verbal numbers from the appraiser. The smaller of the two lots was appraised at $25,000 and the larger at $32,000. Kennedy stated that the City needs to raise approximately $48,000 to cover their share of the projects as well as the assessments on the city-owned lots. The sale of the two lots will cover this amount.

Mayor Kacon closed the special meeting at 7:15 p.m. and opened the public hearing.

There being no public comment, Mayor Kacon closed the public hearing and reopened the special meeting at 7:16 p.m.

Kennedy explained that there are two resolutions, other than the funding resolution, that need to be passed in order to move ahead with the project. One resolution would order the improvement and the preparation of the plans, the other would approve those plans and request bids. Kennedy stated that each resolution, including the funding resolution, needs to be passed by a 4/5ths vote of the Council.

Mayor Kacon recessed the meeting.

Mayor Kacon reconvened the meeting at 8:06 p.m. with Steve Grover present.

A motion was made by Zimmer and seconded by Tendrup to pass Resolution 6-29-2004 (2) as follows, MCU: RESOLUTION 6-29-2004 (2)

A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS

WHEREAS, a resolution of the City Council adopted the 8th day of June, 2004, fixed a date for a public hearing on the proposed improvement to extend water to serve parcels along Cedar Street from Division Avenue to the City properties, and to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429.

AND WHEREAS, ten days mailed notice and two publications a week apart and at least 3 days prior to the hearing was given, and the hearing was held thereon on the 29th day of June, 2004, at which all persons desiring to be heard were given an opportunity to be heard thereon,

NOW THERFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF BIGFORK, MN:

1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 29th day of June, 2004 3. SEH is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for making of such of improvement.

Kennedy passed out the plans for the Cedar Street water project and reviewed them.

A motion was made by Tendrup and seconded by Zimmer to pass Resolution 6-29-2004(3) as follows, MCU: RESOLUTION 6-29-2004 (3)

A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND REQUESTING BIDS

WHEREAS, pursuant to a resolution passed by the council on June 29, 2004, the city engineer has prepared plans and specifications for improvement to extend water to serve parcels along Cedar Street from Division Avenue to the City properties, and to assess the benefited properties for all or a portion of the cost of the improvement and presented such plans and specifications to the council for approval;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF BIGFORK, MINNESOTA:

1. Such plans and specifications, a copy of which is available from the city clerk, are hereby approved.

2. SEH shall solicit bids for the project on behalf of the City.

There was a discussion regarding the service line to the LaTrace property. Currently, the service line runs off of another 2” service line to the south of the property. A new service line will be provided off of the new watermain. Normally, the property owner is responsible for the installation of any lines on their property, however since LaTrace already has a service line, and it is being moved mainly for the benefit of the City, the Council felt that the City should cover the cost of removing the current service line and connecting the new one. Kennedy will get a price quote from Casper Construction on this small project.

Kennedy asked if the Council would like to hold a special meeting for the purpose of reviewing the quotes and awarding a bid. The next meeting is not scheduled until the 19th and waiting this long would increase the quotes due to mobilization costs. The Council agreed that a special meeting should be held. This meeting will be on Tuesday July 6th, 2004 at 6:00 p.m.

Resolution 6-29-2004 (1) was the final item to address. Once this resolution is passed, Storlie can start the process of obtaining the bond with the bank. Motion by Zimmer, seconded by Grover to approve Resolution 6-29-2004 (1): A resolution providing for the issuance, sale and delivery of an $80,000 general obligation improvement bond of 2004, of the City of Bigfork, Minnesota, to pay a portion of the costs of local public improvements; establishing the terms and conditions therefore; creating a construction fund and a debt service fund therefore; and awarding the sale thereof, MCU. A complete copy of this resolution is available from the City Clerk’s office.

Mayor Kacon adjourned the special meeting at 8: 23 p.m.

Angie Storlie City Clerk

These minutes are available on the City website at www.cityofbigfork.com. To sign up to receive the minutes by email, send your email address to ctyclerk@bigfork.net.