City of Bigfork

City Council Regular Meeting June 8, 2010 6:00 p.m. City Council Chambers

Members Present: Mayor Roger Logdahl, Dan Heinecke, Linda Koppelmann, Amy Pifher and Bob Zimmer

Members Absent: None

Also Present: Gus David, Warren Welch, Police Liaison Mike Bakke, Casual Maintenance Laborer Chris Manske, Water/Wastewater Liaison James Manske, City Engineer Mathew Pellinen, Police Chief Jon Babcock and City Clerk/Treasurer Michael McKinney.

Call Meeting to Order

Logdahl called the meeting to order at 6:00 p.m.

Administration of Oath of Office

City Clerk/Treasurer McKinney administered the oath of office to newly appointed City Councilor Dan Heinecke.

Public Forum

Gus David addressed the current format of the public forum, suggesting that the Council should allow a short comment period for each agenda item so attendees can comment on issues once they have been made aware of them.

As no other individuals wished to address the Council, Logdahl closed the public forum at 6:06 p.m.

Agenda

Logdahl asked that the agenda include an item regarding possible changes to the way the Council conducts the public forum. Pifher asked that the agenda include an item regarding stop signs on Huskie Boulevard.

Motion by Pifher, second by Koppelmann, to approve the agenda as amended, MCU.

Consent Agenda

Logdahl asked if Minnesota Power had contacted the City about purchasing streetlights. City Clerk/Treasurer McKinney informed the Council that he had not heard back from them yet.

Zimmer asked whether the City could make more purchases via credit card to reduce the number of claims paid every month. Logdahl did not object to this as long as it is managed appropriately.

Motion by Koppelmann to approve the Consent Agenda as follows:

Item #1 approval of the minutes of the May 11, 2010 Regular and May 17, 2010 Special City Council meetings Item #2 approval of the Police Report for May 2010, including the following incidents: 1. Seat Belt Violation (1) 2. Weapon Fire (1) 3. Mentally Disturbed/Male Adult (1) 4. Burglary Home Forced (1) 5. Theft From Yard/Private (1) 6. Trespass/Public Property (1) 7. Property Damage/Private (1) 8. Domestic Incorrigible Juvenile (1) 9. Domestic Follow-Up OFP (1) 10. Assist Sheriff Department (1) 11. Property Check (3) 12. Public Assist (2) 13. Handgun Permit to Acquire Check (2) Item #3 approval of the City Clerk’s Office Report for May 2010 Item #4 approval of the Financial Report for May 2010 Item #5 approval of the Public Works Department Report for May 2010 Item #6 approval of Timecards for May 2010 Item #7 approval of the performance review for the Water/Wastewater Assistant position Item #8 approval of the payout of vacation time to the Public Works Superintendent for 26.75 hours in the gross amount of $628.63. Item #9 approval of the payout of sick time to the Public Works Superintendent for 37.25 hours in the gross amount of $875.38. Item #10 approval of Claims Paid in the amount of $10,849.73 including the May 15th, 17th and 31st net payrolls and to approve the Claims for Payment in the amount of $23,268.63.

Motion seconded by Heinecke, MCU.

Engineering Updates

City Engineer Mathew Pellinen provided his report. Beyond the items covered in his monthly report, he noted that there has been no progress on the review of the Preliminary Engineering Report submitted for the upcoming water project. He also noted that the taxiway markers are not in place yet but that they should be done before the grand opening on June 13th.

Liaison’s Reports

Water/Wastewater Liaison Jim Manske provided his report to the Council. He expressed his appreciation for the outgoing Public Works Superintendent and added that he hopes the Council can find a qualified replacement soon. He also added that the vegetation at the pond was getting tall but that the City was in the process of getting it trimmed back down.

Police Liaison Mike Bakke provided his report to the Council. He noted that there have not been any major incidents in the City recently but hopes that the activity that has taken place is resolved quickly.

Parks and Recreation Liaison Amy Pifher provided her report to the Council. She noted that the parks and beach are in good condition and are being used. She also added that the cemetery looked great for Memorial Day.

Zimmer thanked Amy and Carol Pifher for the work they have done to prepare the airport for the grand opening.

Casual Maintenance Laborer Manske noted that a fire hydrant on Ottum Avenue was recently damaged and needed repair. He also added that the City needed to purchase a new brush and weed whip. He added that the quote the City received for that item was $400.00. The Council asked Manske to try to find replacement equipment for a lower price.

Unfinished Business

Effie Mutual Aid Agreement for Police Services

Pifher asked who from Effie would be the individual responsible for contacting the Police Chief to ask him to come to Effie.

Motion by Pifher, second by Koppelmann, to approve the mutual aid agreement with Effie for police services as submitted, MCU.

Airport Lawnmowing Quotes

City Clerk/Treasurer McKinney informed the Council that he received two quotes for mowing grass at the airport. The quotes were as follows: Greg Bertram, $160.00 per cut; Kevin Gross, $600.00 per cut.

Casual Maintenance Laborer Manske noted that it would take approximately 10-12 hours to mow the airport. Pifher felt that it would make more sense to have the Casual Maintenance Laborer continue to mow at the airport.

No formal action was taken on this agenda item.

Graveling of City Streets Quotes

City Clerk/Treasurer McKinney informed the Council that he received two quotes for spreading Class 5 gravel on City streets. The quotes were as follows: Glen Hopkins, $16.00 per yard; Powell Excavating and Tree Service, $15.75 per yard.

Logdahl felt that the City should find out where it needs gravel to determine how much it should purchase. Logdahl asked the City Clerk/Treasurer to find out if the City can purchase gravel for the same price on a per load basis.

No formal action was taken on this agenda item.

Ordinances #164-#168 Ordinance #164 Updating Chapter 50 (Garbage and Rubbish) Ordinance #165 Updating Chapter 90 (Animals) Ordinance #166 Updating Chapter 70 (Traffic Regulations) Ordinance #167 Updating Chapter 73 (All Terrain Vehicles) Ordinance #168 Updating Chapter 92 (Health and Safety; Nuisances)

City Clerk/Treasurer McKinney informed the Council that these ordinances are for the purposes of formalizing the requested changes made by the Police Chief, which were approved by the City Council at the May Council meeting.

Motion by Heinecke, second by Koppelmann, to approve Ordinances #164 through #168 as submitted, MCU.

New Business

Public Works Superintendent Position and Job Description

The City Council discussed the vacant Public Works Superintendent position. They asked the City Clerk/Treasurer to post the position as a 40-hour per week, salaried position with an application deadline of June 30, 2010. They also requested that the job description be updated to reflect those changes as well as a change in working hours to a standard Monday through Friday, 8:00 a.m. to 4:30 p.m. schedule.

No formal action was taken on this agenda item.

Hiring Police Personnel for Bigfork Wilderness Days

Police Chief Babcock noted that there was money budgeted for part-time personnel, which he would like to use to find qualified individuals to assist with security at the Bigfork Wilderness Days. Pifher offered to work with the Police Chief to find suitable security personnel for the event.

No formal action was taken on this agenda item.

Naming Alley Behind City Hall

Police Chief Babcock felt that this was a good idea for the City to name this street for emergency purposes. Zimmer suggested that it could be named after Richard Salmi.

Motion by Pifher, second by Koppelmann, to name the alley behind City Hall as Salmi Boulevard, MCU.

Bigfork Comprehensive Plan Committee

Logdahl discussed the comprehensive planning process and noted the changes made to the comprehensive plan questionnaire by the Planning & Zoning Commission, which will be distributed amongst local businesses. The Council did not object to the questionnaire as written.

Motion by Koppelmann, second by Zimmer, to approve creation of a Comprehensive Planning Committee, MCU.

Curbstop Repair at 200 Golf Course Lane

City Clerk/Treasurer McKinney noted that due to a broken pipe, water is leaking into the basement of the property, leading to standing water issues. Casual Maintenance Laborer Manske added that the standpipes are bent and are packed with clay, which prevents the City from being able to shut off water service for this property. City Clerk/Treasurer McKinney added that Casper Construction provided a quote of $2,500.00 to dig up the curbstop so the City can shut off the water supply to the property. He also added that there is currently around $3,400.00 remaining in the Water à Distribution budget of $8,500.00. The Council felt that this issue should be resolved immediately and that the City move forward with the repair as long as it does not exceed the remaining balance of the Water à Distribution budget.

No formal action was taken on this agenda item.

Clerk Attendance of Minnesota Municipal Clerks Institute

Due to the conflict between the July City Council meeting and the Minnesota Municipal Clerks Institute, the Council instructed the City Clerk/Treasurer to reschedule the Council meeting for Tuesday, July 6, 2010 at 6:00 p.m. and to reschedule the Planning & Zoning Commission on the same night from 6:00 p.m. to 5:30 p.m. The Council did not otherwise object to the City Clerk/Treasurer’s attendance of this conference.

No formal action was taken on this agenda item.

Public Forum Reorganization

Logdahl felt that the City Council should consider allowing about half of the current public forum for comments at the beginning of the meeting and to move the other half of the public forum to allow for comments at the end of the meeting. The City Council did not object to this change.

No formal action was taken on this agenda item.

Huskie Boulevard Stop Signs

Pifher discussed the three-way stop sign in front of the Bigfork School on Huskie Boulevard. She felt that there did not seem to be much need for stop signs on northbound and southbound Huskie Boulevard since there is not a great deal of traffic in the area with the exception of school-related traffic. Gus David noted that the signs were placed there to slow traffic near the school.

Zimmer noted that the decision to put the signs up initially was a result of local residents’ concerns over safety. He asked that the request to remove these signs should go before the Planning & Zoning Commission for their consideration.

No formal action was taken on this agenda item.

Other Business

Appointment of Election Judges

City Clerk/Treasurer McKinney noted that only two individuals applied to become election judges for this year’s primary and general elections. He added that the City needs at least three judges and encouraged residents to apply for election judge positions.

No formal action was taken on this agenda item.

Bigfork Playground Project

Logdahl summarized a letter describing an effort to raise funds for new playground equipment on the Bigfork School property.

No formal action was taken on this agenda item.

Sewer System Root Removal

Casual Maintenance Laborer Manske informed the Council that the sewer line on Ottum Avenue is plugged solid with roots and added that Ritter and Ritter is planning to come to clean out the lines. He also added that the sewer line under the helicopter landing pad at the hospital has collapsed and noted that Ritter and Ritter was not able to clean that line as a result.

No formal action was taken on this agenda item.

Adjournment

Motion by Zimmer, second by Koppelmann, to adjourn, MCU.

The meeting was adjourned at 7:40 p.m. The next regularly held City Council meeting is scheduled for Tuesday, July 6, 2010 at 6:00 p.m.

Michael McKinney City Clerk/Treasurer