DRAFT – These minutes are not official until approved at the next Personnel Committee meeting.

City of Bigfork

Special Personnel Committee Meeting March 4, 2008

Members Present: Mayor Roger Logdahl, Mike Stevens, Joey Jacobson and Anne Collins

Members Absent: none

Also Present: Jon Babcock and Chuck Almhjeld

The Personnel Committee meeting was called to order at 1:00 p.m.

Performance Review: The meeting was closed for a performance review of Police Chief Jon Babcock. The meeting was reopened at 1:56 p.m. and Babcock and Stevens exited the meeting due to other engagements. Motion by Logdahl to forward the performance review to the City Council for review and approval, seconded by Jacobson, motion carried unanimously (MCU).

Uniform Policy: Babcock had provided a definition of items eligible to be purchased with uniform allowance funds. The Committee was not satisfied with the definition and stated they had been looking for a list of specific items. Storlie was directed to obtain a catalog of police uniform items for the next meeting.

Review of Police Department Positions/Job Descriptions: Logdahl had prepared proposed amendments to the police department job descriptions. Changes included specific references to use of uniforms, changing the police chief position status to part-time and other minor changes providing consistency between the descriptions for the two police department positions. Motion to forward the proposed amendments to the City Council for review and approval by Collins, seconded by Jacobson, MCU.

Casual Maintenance Laborer Position: Three applications were received for the position. One applicant does not currently meet the minimum age requirement, but will by the time the hiring process is completed. The Committee expressed interest in interviewing all three applicants. Motion by Jacobson to request that the City Council approve the same interview questions as were previously used and to authorize interviews, seconded by Collins, MCU.

Public Works Superintendent Chuck Almhjeld stated he had an issue regarding the driving records policy and the decision to deduct six points from Water/Wastewater/Maintenance Assistant Joe Zimmer’s record. Almhjeld wanted to try to resolve the issue with the Personnel Committee before taking formal steps to grieve it. He explained that, at the time of Zimmer’s incident, the policy allowed for deductions due to citations. Zimmer did not receive a citation for the incident. After the incident, the policy wording was amended to allow for point deductions due to all types of incidents, not just those in which citations were issued. The City Council then accepted a recommendation from the Personnel Committee to retain the six point deduction previously imposed on Zimmer and Almhjeld did not feel this was fair since the policy was changed after the fact.

Almhjeld also stated it was unfair to deduct points from employees for incidents occurring while they were off duty and asked that the policy be revised to apply only during work hours. Alternatively, Almhjeld suggested the policy be done away with and that the City use the existing discipline policy to deal with any driving issues that may arise.

Jacobson felt the issue may need to be reviewed. Collins felt that the Committee was justified in the point deduction based on the definition of “at-fault accident” contained in the policy at the time of Zimmer’s incident. Logdahl felt that the City needed to have accountability. No action was taken.

The meeting was adjourned at 2:53 p.m. The Personnel Committee will meet again for their regular meeting scheduled for April 1, 2009 at 1:00 p.m.

Angela L. Storlie

City Clerk/Treasurer