City Hall Use
Policy
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Resident/Non-resident: A resident is a person who lives within 15
miles of the Bigfork City limits. A resident cannot rent the building
for a non-resident unless the non-resident is a member of the resident’s
immediate family (parent, grandparents, children, grandchildren,
brothers and sisters).
Rental Hour Limits: 7:00 A.M. to 12:00 A.M. Everything is to be
cleaned up and anything the renter brings in is to be removed at the end
of rental hours.
Decorations: No glitter, confetti or natural trees will be allowed.
No wall decorations will be allowed that will mar or otherwise damage
the surface of the walls. Candles may be used only if they are in
self-contained containers.
Smoking: The Bigfork City Hall is a smoke-free facility in its
entirety.
Alcohol: No alcohol will be allowed in the Bigfork City Hall.
Dances: For Teen Dances, 3 chaperones aged 25 and older must be
provided. One of the three chaperones must be a parent or relative.
Rates: The following rates will apply:
Daily rentals of the City Hall will be allowed for personal use,
celebrations, rummage sales, craft/bake sales, family gatherings,
community ed classes, and other events or occasions. Daily rental for a
resident of the City will be $25.00. Daily rental for a non-resident
will be $35.00.
Rental of chairs and/or tables for off-site use will be $40.00 per
day. Rental of ½ of the chairs and/or tables for off-site use will be
$20.00 per day.
Group rates will be determined on a case-by-case basis, taking into
consideration the fre-uency of use, amount of time used per occasion,
and the total costs of operating City Hall. The Planning Commission and
City Council may allow use of the City Hall by groups for in-kind
donations rather than a yearly charge. These in-kind donations may
include things such as flower planting, general city clean up, or
others.
Current Group Rates: TOPS once a week for approximately one hour
$50.00 yearly Parish Nurse Program once a week for approximately one
hour $50.00 yearly Wilderness Wheelers once a month for approximately
two hours $75.00 yearly VFW Auxiliary/VFW #1764 once a month for one to
two hours $75.00 yearly The Recyclables once a month for approximately
four hours $100.00 yearly Artists League unlimited use, dependent on
scheduling $200.00 yearly EOW Theater Troupe unlimited use, dependent on
scheduling $200.00 yearly Cub Scouts three evenings per month in-kind
donations 4-H Club once a month in-kind donations Any new groups wishing
to begin using the Hall must meet with the Planning Commission to
determine a fair rate for the amount of time they will be using the
Hall. The City Council will have the final decision for all group rates.
Deposits: A $50.00 deposit will be collected at the time of the
rental agreement for day rentals. The Clerk will return this deposit
upon inspection and approval of the condition of the Hall. The deposit
will not be returned if the Hall has not been cleaned according to the
cleaning checklist provided. The deposit will also not be returned if
any damages have occurred during the use of the Hall or if any keys
issued are not returned. (This deposit does not apply to regular group
users of the Hall.) A $40.00 deposit will be collected for the use of
chairs and/or tables off site. This deposit will be refunded if all
tables and chairs are returned in the same condition in which they were
rented.
Government Entities: Government entities, including any groups the
City of Bigfork claims membership in such as the Northern Itasca Joint
Powers Board, the Highway 38 Leadership Board, the Bigfork River Board,
and others, reserving the Hall for use for public meetings or elections
will not be charged for use of the Hall.
City of Bigfork City Hall Rental Agreement
Name of Person(s)/Group renting
facility:__________________________________________________
Contact Name for
Group:_______________________________________________________________
Contact Phone Number:________________________
Resident:______ Non-Resident:______
Date(s) of use:________________ Time(s) of use:_________________
Purpose Hall will be used
for:___________________________________________________________
If purpose of Hall use is a Teen Dance, please list 3 chaperones
(must be over age 25)
____________________________________
____________________________________
____________________________________
Areas of Hall to be used: (check all that apply)
Upstairs Room & Bathrooms:______ Downstairs Room & Bathrooms:______
Kitchen:______
It is understood and agreed that the renter and/or chaperones assume
full responsibility for any damages to the building and furnishings
during the hours of rental. The City of Bigfork is not responsible for
accidents.
________________________________________ Signature(s) of renter(s)
For Teen Dance: Signature of chaperones:
_________________________________________
_________________________________________
_________________________________________
Bigfork City Hall Cleaning Checklist
General - Turn off all lights (don’t forget to check the bathrooms) -
Turn down thermostat(s) - Close all windows - Lock door
Entryway/Landing - Sweep landing and stairs - Wipe up any marks, mud,
etc on floor - Shake rugs if needed - Clean any marks on walls, doors,
windows, etc - Wipe down railings
Large Room (upstairs or down) - Sweep floor - Wipe up any mud,
spills, etc on floor - Clean any marks on walls, doors, etc. - Wipe off
window sills - Clean cobwebs from corners and lights - Return tables and
chairs to their original positions
Bathrooms (upstairs and/or down) - Clean toilets - Wipe down sinks
and countertops - Clean mirrors - Wipe down walls and windowsills -
Sweep and wipe up any marks on floor - Refill toilet paper dispenser if
needed - Clean cobwebs from corners and lights
Kitchen - Wipe down stove and oven - Clean sink and countertops -
Wipe microwave inside and out - Clean coffee pot if used - Wipe down
cupboards - Wipe down refrigerator inside and out - Wipe down and unplug
second refrigerator if used - Sweep floor - Clean cobwebs from corners
and lights
